Monitoring requirements for grant applications
- Monitoring information both qualitative and quantitative is valuable not just to show how useful the grant was for the group but also to enable the Foundation to learn how to do its job better. In addition when the collective information is collated it can help in identifying policy recommendations to achieve social change.
- Groups should ensure they understand the monitoring requirements for their grant, and collect relevant monitoring information as the project progresses. The monitoring information that the Community Foundation will require groups to submit at the end of their project is detailed on the Project Monitoring and Financial Report Form. This form is issued to the group with the letter of offer.
- The Project Monitoring and Financial Report detailing the project activities and outcomes and the project income and expenditure must be submitted at the end of the project and prior to the payment of any further grant aid. The Financial Report must be accompanied by original bank statements, original invoices, quotations and other relevant supporting documentation relating to project expenditure. Additional copies of the Project Monitoring and Financial Report Form are available to download by clicking here.
- Grantees will be invited to participate in a workshop during the course of the delivery of their project to share their experience / learn from others regarding achieving the objectives of their project.
- Any issues relating to the delivery of the project need to be reported to the Foundation and requests for project changes should be notified to the Foundation in writing.
